Table of Contents

Managing Accounts

Creating and Modifying LEA Admins

Before each yearly reporting release, district admin accounts are automatically updated based on data from the OEDS. If changes are made in the OEDS after the data has been provided to EVAAS, those changes are not reflected in the EVAAS account updates. The EVAAS state admin needs to make those changes manually.

The email address that you contact us from must be the same email address listed in OEDS. This email address must be made public in OEDS so that EVAAS can verify it.

Creating an Account

To create a LEA admin account, click the Admin link at the top right of any EVAAS page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

To view a School Admin account, click the Admin link at the top right of any EVAAS page. The list of School Admins is displayed. By default, all schools appear in the list whether they have an admin account holder or not. Use the menu above the list to view a list of schools that don't have a designated school admin or a list of deactivated School Admin accounts.

Schools With an Existing School Admin: Before you can create a new School Admin account, you must deactivate the current School Admin account. To do so, click the name of the school. In the School Options box, click Deactivate admin account and follow the instructions. For more information, see Deactivating Accounts.

When you are finished deactivating the account, no admin account holder will be displayed for the school in the list of LEA admins.

Schools Without a School Admin: Click the name of the school. In the School Options box, click Add an admin and follow the instructions.

Entering Basic Information

Educator State ID: The Educator State ID must be entered for users to be granted access to teacher reports. If the Educator State ID is not entered, you cannot include teacher reports in the account's permissions. If the user does not need access to teacher reports, you can leave the Educator State ID blank.

District Teacher Summary: This option grants access to the individual teacher reports for all teachers in the district. To include this option in the account's permissions, you must enter the user's correct Educator State ID.

School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct Educator State ID.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

To modify a district admin account, navigate to the list of district admins, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

School admin account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including district reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.

District users with the account management permission cannot see or manage the accounts of other district users with the account management permission.